Governance Evidence Pack
Good governance is more than a decision log.
It requires documented evidence of impact analysis, data concerns, design choices, evaluation results, vendor considerations, training expectations, control commitments, approval conditions, monitoring findings, incident records, update history, and decisions to narrow or extend use over time.
TraceLogic is designed to support this discipline by making decision evidence, policy context, human review, execution control, and replay records easier to capture, review, and explain. The documentation itself remains the responsibility of the organisation operating the decision process.
01
Impact Analysis
A documented view of how the decision process affects customers, operations, conduct risk, compliance, controls, and human review, including the harm scenarios if a decision is wrong or evidence is missing.
02
Data Concerns
A record of data sources, quality and completeness risks, personal and sensitive data considerations, retention assumptions, access controls, minimisation, and known data limitations.
03
Design Choices
Why the system is built the way it is: human-in-the-loop control, Separation of Duties, frozen artifacts, replay from stored evidence, token-controlled execution, and policy version visibility.
04
Evaluation Results
A log of how the system has been tested in controlled scenarios: demo cases, policy rule testing, replay validation, role separation, execution gate, known limitations, and open risks.
05
Vendor Considerations
A register of external dependencies: hosting, database, AI model providers, document processing, authentication, libraries, with vendor risk, data processing implications, and fallback considerations.
06
Training Expectations
What operators, reviewers, managers, and audit viewers need to understand: how to interpret outputs, how to read replay evidence, how to handle returns, and how to escalate exceptions.
07
Control Commitments
The controls the system is designed around: human-in-the-loop, Separation of Duties, role-based access, frozen artifacts, controlled execution, replay, audit traceability, and the limits of what is automated.
08
Approval Conditions
The conditions required before a decision can move forward: evidence captured, policy checks completed, review and approval recorded, attestation, token issued, and integrity preserved.
09
Monitoring Findings
What is observed after decisions are processed: decision and execution status, replay availability, evidence completeness, role separation breaches, returned cases, and known monitoring gaps.
10
Incident Records
A record of issues, exceptions, and control failures: what happened, impact, root cause, immediate action, corrective action, owner, status, lessons, and whether use should continue, narrow, or pause.
11
Update History
A versioned log of changes: what changed, why, who approved, modules affected, risk of change, testing completed, rollback considerations, and known side effects.
12
Decision to Narrow or Extend Use
A periodic record reviewing whether use should be expanded, paused, narrowed, or limited: monitoring evidence, incident history, control maturity, data readiness, owner, and next review date.